Last Updated: March 2, 2026
These Terms of Service (“Terms”) govern your access to and use of the TruckersData platform, including all websites, web applications, embeddable forms, referral tools, APIs, and related services (collectively, the “Services”) provided by Productiv Staff LLC, an Illinois limited liability company (“Productiv Staff,” “we,” “us,” or “our”).
By accessing or using the Services, you (“you,” “user,” “Applicant,” “Registered User,” “Company,” “Company User,” or “Company Admin”) agree to be bound by these Terms.
If you do not agree with these Terms, do not use the Services.
“Applicant” – An individual who submits an application through the Services.
“Registered User” – An Applicant who creates a password-protected TruckersData account.
“Company” – Any trucking company, fleet owner, motor carrier, employer, recruiting company, or staffing agency using the Services to collect Applicant information.
“Company Admin” / “Company User” – Authorized users acting on behalf of a Company.
“TruckersData Admin/User” – Authorized personnel of Productiv Staff operating or supporting the platform.
“DQ File” – Driver Qualification File materials and compliance-related documentation created or collected through the Services.
By using the Services, you represent and warrant that:
You are at least 18 years of age.
You have legal authority to enter into these Terms.
If you are using the Services on behalf of a Company, you have authority to bind that Company to these Terms.
The Services include:
Digital driver applications (full, compact, signature forms)
Company dashboards, reporting, applicant tracking, workflows
Referral tracking and QR codes
API/webhook integrations for data transmission
DQ file generation and storage
Applicant portals for managing applications and consents
Productiv Staff does not provide legal, compliance, hiring, or employment advice.
Companies are responsible for ensuring they use the Services in compliance with all applicable laws and regulations.
Applicants may submit applications without creating an account.
Applicants may also create a Registered User account enabling them to:
View application history
Download application PDFs
Withdraw applications
Manage consents
Delete their account
If a Registered User deletes their account:
Application auto-fill will be disabled
Their platform data is deleted from TruckersData
Data already processed by Companies (including DQ files, screenings, and background checks) will remain with those Companies, and Applicants must contact those Companies directly
Accuracy of Auto-Populated Data: To facilitate ease of use, the Services may automatically populate new applications with data previously submitted by the Applicant or Registered User. The Applicant is solely responsible for reviewing and verifying that all auto-populated information is accurate, complete, and current prior to submitting any new application. Productiv Staff is not liable for any adverse employment decisions or compliance violations resulting from inaccurate or outdated information submitted by an Applicant.
Companies are responsible for:
Authorizing and managing their users
Maintaining security of their accounts
Ensuring their use of Applicant data complies with FMCSA, DOT, FCRA, TCPA, CAN-SPAM, state privacy laws, and all employment-related laws
Configuring application fields, consents, workflows, integrations, and retention policies
TruckersData Admins/Users may:
Manage platform operations
Assist with support and troubleshooting
Access non-sensitive Applicant information as needed
They are strictly prohibited from accessing SSN or DOB except when legally required and specifically authorized.
The Company acknowledges and agrees:
Compliance: The Company assumes full responsibility for complying with all applicable federal, state, and local laws, including but not limited to:
FMCSA & DOT regulations
FCRA and similar background screening laws
TCPA and CAN-SPAM
State privacy and employment laws
Drug/alcohol testing regulations
Retention requirements for driver qualification files
Consents & Legal Notices:
Companies must provide all legally required notices and obtain all necessary Applicant consents.
Data Export:
Any data exported to a Company’s CRM, ATS, internal system, email, or third-party service becomes solely the Company’s responsibility.
Retention:
Companies are responsible for retaining Applicant information for any legally required period (including the minimum 3-year FMCSA employment/driving history requirement).
Security:
Companies must safeguard Applicant data (including SSN, DOB, MVR data, background checks, drug/alcohol history).
SMS & Communications Compliance (TCPA): The Services may facilitate SMS/text messaging or email communications between the Company and Applicants. The Company acknowledges that Productiv Staff acts solely as the technology provider routing these messages. The Company is solely responsible for ensuring that all communications sent via the Services comply with the Telephone Consumer Protection Act (TCPA), state-specific texting regulations, quiet hour restrictions, and opt-out requests. The Company agrees to indemnify Productiv Staff against any claims arising from the Company’s texting or calling practices.
You agree not to:
Use the Services for unlawful purposes
Collect data without proper legal authorization
Attempt to access data you are not permitted to view (including SSN or DOB if you are not a Company User)
Reverse-engineer, copy, or circumvent platform features
Upload malicious code or interfere with platform functionality
Misrepresent your identity or your authority on behalf of a Company
Productiv Staff may suspend or terminate access for violations.
To support early adoption, Productiv Staff LLC is offering the following promotional free access periods for new Company accounts:
First 100 Companies: 24 months of free access to the core platform.
Next 100 Companies: 12 months of free access to the core platform.
Standard Trial: Following the initial 200 Companies, all new Company accounts will receive a 1-month (30-day) free trial.
This free access applies exclusively to the current core platform and feature set available at the time of registration. If Productiv Staff introduces major new, optional paid modules or third-party integrations in the future, those additions may require separate payment to utilize, even during a promotional free period.
Condition of Promotional Access: All promotional free access periods (including the 24-month and 12-month offers) are strictly contingent upon the continued operation, availability, and commercial sustainability of the TruckersData platform. Productiv Staff makes no guarantee or warranty that the Services will remain operational for the entire duration of your promotional period. In the event that Productiv Staff must discontinue the Services, our obligation to provide any remaining free access shall immediately terminate without penalty or liability.
Upon the expiration of any promotional free access period or free trial, continued use of the Services will require a paid subscription. Companies agree to pay all applicable fees according to their selected subscription plan (e.g., standard pricing of $50/user/month, subject to change).
No automatic charges will be applied without prior authorization; however, failure to provide a valid payment method upon the expiration of a free period will result in the suspension of Services.
Fees are non-refundable except as required by law.
Productiv Staff reserves the right to adjust pricing with reasonable advance notice.
The Services, including all software, code, text, designs, logos, trademarks, and content, are owned by Productiv Staff or its licensors.
You may not:
Copy, distribute, or reproduce platform elements
Modify, adapt, translate, or create derivative works
Claim ownership of any part of the Services
You are granted a limited, non-transferable, revocable license to use the Services in accordance with these Terms.
Use of the Services is governed by our Privacy Policy, located at:
https://truckersdata.app/privacy-policy/
The Privacy Policy is incorporated into these Terms by reference.
Productiv Staff implements reasonable administrative, technical, and physical safeguards.
However:
No security system is impenetrable
Companies must protect their own accounts and maintain strong access controls
Productiv Staff is not responsible for security incidents caused by Companies or third-party integrations
The Services are provided “AS IS” and “AS AVAILABLE” without warranties of any kind, whether express or implied.
We do not warrant that:
The Services will be error-free, uninterrupted, or secure
Applications or data will always be available or recoverable
Company compliance obligations will be met
Background checks, screenings, or hiring decisions will be accurate or lawful
Productiv Staff is not responsible for:
A Company’s legal compliance
How a Company handles, processes, stores, or shares Applicant data
Employment decisions made by Companies
Errors in Company-configured forms, consents, or workflows
Company misuse of Applicant information
The Services include automated workflows to request employment verifications from an Applicant’s past employers. Productiv Staff makes no guarantees or warranties regarding these tools. Specifically:
No Guarantee of Response or Authenticity: We do not guarantee that a past employer will receive, open, or respond to verification requests. While our system logs IP addresses and timestamps, Productiv Staff does not guarantee that the individual completing the verification is the authorized representative of the past employer.
User-Provided Data: The platform relies entirely on the contact information provided by the Applicant or modified by the Company. We accept no liability for verifications sent to incorrect, fraudulent, or outdated contact addresses.
“Verified” Indicators: The platform may display a “Verified” checkmark or status indicator next to specific past employers who have successfully completed verifications in the past. This checkmark is a historical system indicator intended solely for user convenience. It does not constitute a warranty, endorsement, or guarantee by Productiv Staff that the employer’s current contact data is accurate, that the employer remains in business, or that they will successfully respond to future verification requests. The Company remains solely responsible for exercising due diligence to validate the authenticity of all verifications to meet FMCSA/DOT requirements.
TO THE MAXIMUM EXTENT PERMITTED BY LAW:
Any indirect, incidental, special, exemplary, punitive, or consequential damages
Loss of data, lost profits, lost business, loss of goodwill
Employment-related claims arising from a Company’s decisions
Legal violations caused by a Company’s misconfiguration or misuse of the Services
Unauthorized access resulting from a Company’s security failures
Some jurisdictions do not allow limitations of liability. In those cases, the limitations apply to the fullest extent permitted by law.
You agree to indemnify, defend, and hold harmless Productiv Staff from any claims, losses, damages, liabilities, and expenses arising out of:
Your use of the Services
Your violation of these Terms
A Company’s violation of law (including FMCSA, DOT, FCRA, TCPA, and privacy laws)
Improper handling, retention, or disclosure of Applicant data
Employment decisions made by a Company
This obligation survives termination of these Terms.
We may suspend or terminate your access to the Services immediately and without notice if:
You violate any provision of these Terms.
We are required to do so to comply with a legal requirement or court order.
A Company fails to pay applicable subscription fees.
Your use of the Services poses a security risk to the platform or other users.
Productiv Staff reserves the right to modify, suspend, or permanently discontinue the Services, in whole or in part, at our sole discretion, including in the event that the continued operation of the platform becomes commercially unsustainable.
In the event of a permanent discontinuation or shutdown of the core Services, Productiv Staff will provide Companies with at least thirty (30) days’ advance written notice (via email or in-app notification) to allow Companies time to export their Applicant data and DQ files. Upon the expiration of this 30-day notice period, all access to the Services will cease, and any outstanding obligations of Productiv Staff—including the provision of any remaining time on a promotional free access period—shall immediately terminate without liability.
Users may stop using the Services at any time. Registered Users may delete their accounts at any time. Productiv Staff is not responsible for retaining deleted account data unless required by law or by a Company’s specific instructions prior to account termination.
These Terms are governed by the laws of the State of Illinois, without regard to conflict of law principles.
Any dispute, claim, or controversy arising out of or relating to these Terms, the Privacy Policy, or the breach, termination, enforcement, interpretation, or validity thereof, including the determination of the scope or applicability of this agreement to arbitrate, shall be determined by binding arbitration in Cook County, Illinois before one arbitrator. The arbitration shall be administered by JAMS pursuant to its Comprehensive Arbitration Rules and Procedures. Judgment on the award may be entered in any court having jurisdiction.
YOU AND PRODUCTIV STAFF AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN YOUR OR ITS INDIVIDUAL CAPACITY, AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING. The arbitrator may not consolidate more than one person’s claims, and may not otherwise preside over any form of a representative or class proceeding.
We may update these Terms from time to time.
We will update the Effective Date and provide notice as required by law.
Continued use of the Services constitutes acceptance of the updated Terms.
For questions about these Terms:
Productiv Staff LLC
Attn: Legal
2415 W Pratt Blvd
Chicago, Illinois 60645
Email: legal@productivstaff.com
This website is operated by Productiv Staff LLC. Throughout the site, the terms “we”, “us” and “our” refer to Productiv Staff LLC. Productiv Staff LLC offers this website, including all information, tools and services available from this site to you, the user, conditioned upon your acceptance of all terms, conditions, policies and notices stated here.
By visiting our site and/or purchasing something from us, you engage in our “Service” and agree to be bound by the following terms and conditions (“Terms of Service”, “Terms”). These Terms of Service apply to all users of the site, including without limitation users who are browsers, vendors, customers, merchants, and/or contributors of content.
Please read these Terms of Service carefully before accessing or using our website. By accessing or using any part of the site, you agree to be bound by these Terms of Service. If you do not agree to all the terms and conditions of this agreement, then you may not access the website or use any services. If these Terms of Service are considered an offer, acceptance is expressly limited to these Terms of Service.
Any new features or tools which are added to the current store shall also be subject to the Terms of Service. You can review the most current version of the Terms of Service at any time on this page. We reserve the right to update, change or replace any part of these Terms of Service by posting updates and/or changes to our website. It is your responsibility to check this page periodically for changes. Your continued use of or access to the website following the posting of any changes constitutes acceptance of those changes.
By agreeing to these Terms of Service, you represent that you are at least the age of 18.
You may not use our products for any illegal or unauthorized purpose nor may you, in the use of the Service, violate any laws in your jurisdiction (including but not limited to copyright laws).
You must not transmit any worms or viruses or any code of a destructive nature.
You must comply with all laws and terms of use of our third party providers including but not limited to Facebook, Twitter, Google, Instagram, Google My Business, Dropbox, Microsoft and all their platforms used.
A breach or violation of any of the Terms will result in an immediate termination of your Services.
We reserve the right to refuse service to anyone for any reason at any time.
You understand that your content (not including credit card information), may be transferred unencrypted and involve (a) transmissions over various networks; and (b) changes to conform and adapt to technical requirements of connecting networks or devices. Credit card information is always encrypted during transfer over networks.
You agree not to reproduce, duplicate, copy, sell, resell or exploit any portion of the Service, use of the Service, or access to the Service or any contact on the website through which the service is provided, without express written permission by us.
The headings used in this agreement are included for convenience only and will not limit or otherwise affect these Terms.
We are not responsible if information made available on this site is not accurate, complete or current. The material on this site is provided for general information only and should not be relied upon or used as the sole basis for making decisions without consulting primary, more accurate, more complete or more timely sources of information. Any reliance on the material on this site is at your own risk.
This site may contain certain historical information. Historical information, necessarily, is not current and is provided for your reference only. We reserve the right to modify the contents of this site at any time, but we have no obligation to update any information on our site. You agree that it is your responsibility to monitor changes to our site.
Prices for our products are subject to change without notice.
We reserve the right at any time to modify or discontinue the Service (or any part or content thereof) without notice at any time.
We shall not be liable to you or to any third-party for any modification, price change, suspension or discontinuance of the Service.
We cannot guarantee that your computer monitor’s display of any color will be accurate.
We reserve the right, but are not obligated, to limit the sales of our Services to any person, geographic region or jurisdiction. We may exercise this right on a case-by-case basis. We reserve the right to limit the quantities of any services that we offer. All descriptions of services or service pricing are subject to change at anytime without notice, at the sole discretion of us. We reserve the right to discontinue any service at any time. Any offer for any product or service made on this site is void where prohibited.
We do not warrant that the quality of any products, services, information, or other material purchased or obtained by you will meet your expectations, or that any errors in the Service will be corrected.
We reserve the right to refuse any order you place with us. We may, in our sole discretion, limit or cancel quantities purchased per person, per household or per order. These restrictions may include orders placed by or under the same customer account, the same credit card, and/or orders that use the same billing and/or shipping address. In the event that we make a change to or cancel an order, we may attempt to notify you by contacting the e-mail and/or billing address/phone number provided at the time the order was made. We reserve the right to limit or prohibit orders that, in our sole judgment, appear to be placed by dealers, resellers or distributors.
You agree to provide current, complete and accurate purchase and account information for all purchases made at our store. You agree to promptly update your account and other information, including your email address and credit card numbers and expiration dates, so that we can complete your transactions and contact you as needed.
For more detail, please review our Returns Policy.
We may provide you with access to third-party tools over which we neither monitor nor have any control nor input.
You acknowledge and agree that we provide access to such tools ”as is” and “as available” without any warranties, representations or conditions of any kind and without any endorsement. We shall have no liability whatsoever arising from or relating to your use of third-party tools.
Any use by you of tools offered through the site is entirely at your own risk and discretion and you should ensure that you are familiar with and approve of the terms on which tools are provided by the relevant third-party provider(s).
We may also, in the future, offer new services and/or features through the website (including, the release of new tools and resources). Such new features and/or services shall also be subject to these Terms of Service.
Certain content, products and services available via our Service may include materials from third-parties.
Third-party links on this site may direct you to third-party websites that are not affiliated with us. We are not responsible for examining or evaluating the content or accuracy and we do not warrant and will not have any liability or responsibility for any third-party materials or websites, or for any other materials, products, or services of third-parties.
We are not liable for any harm or damages related to the purchase or use of goods, services, resources, content, or any other transactions made in connection with any third-party websites. Please review carefully the third-party’s policies and practices and make sure you understand them before you engage in any transaction. Complaints, claims, concerns, or questions regarding third-party products should be directed to the third-party.
If, at our request, you send certain specific submissions (for example contest entries) or without a request from us you send creative ideas, suggestions, proposals, plans, or other materials, whether online, by email, by postal mail, or otherwise (collectively, ‘comments’), you agree that we may, at any time, without restriction, edit, copy, publish, distribute, translate and otherwise use in any medium any comments that you forward to us. We are and shall be under no obligation (1) to maintain any comments in confidence; (2) to pay compensation for any comments; or (3) to respond to any comments.
We may, but have no obligation to, monitor, edit or remove content that we determine in our sole discretion are unlawful, offensive, threatening, libelous, defamatory, pornographic, obscene or otherwise objectionable or violates any party’s intellectual property or these Terms of Service.
You agree that your comments will not violate any right of any third-party, including copyright, trademark, privacy, personality or other personal or proprietary right. You further agree that your comments will not contain libelous or otherwise unlawful, abusive or obscene material, or contain any computer virus or other malware that could in any way affect the operation of the Service or any related website. You may not use a false e-mail address, pretend to be someone other than yourself, or otherwise mislead us or third-parties as to the origin of any comments. You are solely responsible for any comments you make and their accuracy. We take no responsibility and assume no liability for any comments posted by you or any third-party.
Your submission of personal information through the store is governed by our Privacy Policy. To view our Privacy Policy.
Occasionally there may be information on our site or in the Service that contains typographical errors, inaccuracies or omissions that may relate to product descriptions, pricing, promotions, offers, product shipping charges, transit times and availability. We reserve the right to correct any errors, inaccuracies or omissions, and to change or update information or cancel orders if any information in the Service or on any related website is inaccurate at any time without prior notice (including after you have submitted your order).
We undertake no obligation to update, amend or clarify information in the Service or on any related website, including without limitation, pricing information, except as required by law. No specified update or refresh date applied in the Service or on any related website, should be taken to indicate that all information in the Service or on any related website has been modified or updated.
In addition to other prohibitions as set forth in the Terms of Service, you are prohibited from using the site or its content: (a) for any unlawful purpose; (b) to solicit others to perform or participate in any unlawful acts; (c) to violate any international, federal, provincial or state regulations, rules, laws, or local ordinances; (d) to infringe upon or violate our intellectual property rights or the intellectual property rights of others; (e) to harass, abuse, insult, harm, defame, slander, disparage, intimidate, or discriminate based on gender, sexual orientation, religion, ethnicity, race, age, national origin, or disability; (f) to submit false or misleading information; (g) to upload or transmit viruses or any other type of malicious code that will or may be used in any way that will affect the functionality or operation of the Service or of any related website, other websites, or the Internet; (h) to collect or track the personal information of others; (i) to spam, phish, pharm, pretext, spider, crawl, or scrape; (j) for any obscene or immoral purpose; or (k) to interfere with or circumvent the security features of the Service or any related website, other websites, or the Internet. We reserve the right to terminate your use of the Service or any related website for violating any of the prohibited uses.
We do not guarantee, represent or warrant that your use of our service will be uninterrupted, timely, secure or error-free.
We do not warrant that the results that may be obtained from the use of the service will be accurate or reliable.
You agree that from time to time we may remove the service for indefinite periods of time or cancel the service at any time, without notice to you.
You expressly agree that your use of, or inability to use, the service is at your sole risk. The service and all products and services delivered to you through the service are (except as expressly stated by us) provided ‘as is’ and ‘as available’ for your use, without any representation, warranties or conditions of any kind, either express or implied, including all implied warranties or conditions of merchantability, merchantable quality, fitness for a particular purpose, durability, title, and non-infringement.
In no case shall Productiv Staff LLC, our directors, officers, employees, affiliates, agents, contractors, interns, suppliers, service providers or licensors be liable for any injury, loss, claim, or any direct, indirect, incidental, punitive, special, or consequential damages of any kind, including, without limitation lost profits, lost revenue, lost savings, loss of data, replacement costs, or any similar damages, whether based in contract, tort (including negligence), strict liability or otherwise, arising from your use of any of the service or any products procured using the service, or for any other claim related in any way to your use of the service or any product, including, but not limited to, any errors or omissions in any content, or any loss or damage of any kind incurred as a result of the use of the service or any content (or product) posted, transmitted, or otherwise made available via the service, even if advised of their possibility. Because some states or jurisdictions do not allow the exclusion or the limitation of liability for consequential or incidental damages, in such states or jurisdictions, our liability shall be limited to the maximum extent permitted by law.
For social services provided we use official Social Media API’s (included but not limited to Facebook, Twitter, Google, Instagram, Dropbox, Microsoft, LinkedIn), which is available in their Developer Center. Therefore, We are not responsible if they make too many critical changes on their end. Although we always try to update the latest version of the Site as soon as possible, we also do not guarantee that the compatibility of the script with Socia Media API’s will be forever. We are not responsible for any issue related to your social accounts. We are not responsible for your data and the data you publish. You agree that you will publish data that is in guidance with social media networks you use. You will not use the app to promote the language of hate, sex, violence, or any other content that is forbidden by the law and guidance of social networks.
You agree to indemnify, defend and hold harmless Productiv Staff LLC and our parent, subsidiaries, affiliates, partners, officers, directors, agents, contractors, licensors, service providers, subcontractors, suppliers, interns and employees, harmless from any claim or demand, including reasonable attorneys’ fees, made by any third-party due to or arising out of your breach of these Terms of Service or the documents they incorporate by reference, or your violation of any law or the rights of a third-party.
In the event that any provision of these Terms of Service is determined to be unlawful, void or unenforceable, such provision shall nonetheless be enforceable to the fullest extent permitted by applicable law, and the unenforceable portion shall be deemed to be severed from these Terms of Service, such determination shall not affect the validity and enforceability of any other remaining provisions.
The obligations and liabilities of the parties incurred prior to the termination date shall survive the termination of this agreement for all purposes.
These Terms of Service are effective unless and until terminated by either you or us. You may terminate these Terms of Service at any time by notifying us that you no longer wish to use our Services, or when you cease using our site.
If in our sole judgment you fail, or we suspect that you have failed, to comply with any term or provision of these Terms of Service, we also may terminate this agreement at any time without notice and you will remain liable for all amounts due up to and including the date of termination; and/or accordingly may deny you access to our Services (or any part thereof).
The failure of us to exercise or enforce any right or provision of these Terms of Service shall not constitute a waiver of such right or provision.
These Terms of Service and any policies or operating rules posted by us on this site or in respect to The Service constitutes the entire agreement and understanding between you and us and govern your use of the Service, superseding any prior or contemporaneous agreements, communications and proposals, whether oral or written, between you and us (including, but not limited to, any prior versions of the Terms of Service).
Any ambiguities in the interpretation of these Terms of Service shall not be construed against the drafting party.
These Terms of Service and any separate agreements whereby we provide you Services shall be governed by and construed in accordance with the laws of the state of Illinois and City of Chicago, United States.
You can review the most current version of the Terms of Service at any time at this page.
We reserve the right, at our sole discretion, to update, change or replace any part of these Terms of Service by posting updates and changes to our website. It is your responsibility to check our website periodically for changes. Your continued use of or access to our website or the Service following the posting of any changes to these Terms of Service constitutes acceptance of those changes.
Questions about the Terms of Service should be sent to us at office@hiredrivers.ai .